Human Resources

Diversity. Civility. Respect.

Supporting all faculty and staff at SAIS

Office of Human Resources
Faculty Openings
Staff Openings
Benefits Center
Information for Employees
General Policies
Human Services
Training & Education
Moving to DC
International Travel
Information for students
Information for faculty and staff
Student Payroll
Faculty Payroll
SAIS HR Staff
Contact HR

The SAIS Office of Human Resources is dedicated to supporting all faculty and staff at SAIS with valuable, innovative, and timely human resource policies, programs, and services.

We seek to partner both faculty and staff to foster inclusively, productivity, equity and fairness, as well as to strengthen SAIS’s ability to attract, develop, and retain a diverse and outstanding workforce, capable of upholding the standards of excellence in our institution.

The Human Resources team is a committed one, striving to provide a supportive environment that leads to the personal satisfaction of employees and intensifies their commitment to the school.  We strive provide high quality training and orientation, self-directed learning and skill development, as well as staff recognition incentives that nurture loyalty, motivation, and morale.

Daily, we are reminded of the need for cross-cultural understanding and appreciation of our diversity.  We make every effort to always meet or surpass the Johns Hopkins University criteria of distinction and quality in all aspects of our work, building community through integrity and mutual respect.

The office provides human resources related services to faculty and staff located on the Washington campus, at SAIS Europe in Italy, and at the Hopkins-Nanjing Center located at Nanjing University in The Peoples’ Republic of China. 

The Office of Human Resources can be reached at (202) 663-5654.
 

Current opportunities

If you are interested in applying for an open staff position please click here.

Updated content coming soon!

Employees of SAIS who are relocating to the Washington metropolitan area can get a discount if they use our moving services company, Paxton Moving. Click here for more information. 

This site is designed to provide tools and information for SAIS faculty, staff, fellows, and students who travel internationally to conduct university business. This site will allow travelers to make informed personal decisions, to protect themselves reasonably from foreseeable harm, to increase their own level of health, safety and security awareness, and to prepare for emergency situations abroad. Those traveling to or working in high-risk areas of the world should be particularly mindful of conditions in those countries.
 
Information for students
Information for faculty and staff

Travel Advisories
Click here for travel warnings issued by the U.S. State Department.

Click here for travel warnings, tips and health information from the Centers for Disease Control and Prevention.

The ability to travel is considered to be a fundamental component of academic freedom at Johns Hopkins, but there is also an increasing need for enhanced attention to safety and security concerns on the part of the university and faculty when making travel decisions.

Before you travel on university-sponsored trips or begin summer internships abroad you must complete the following forms and review the following information:

JHU provides FREE emergency evacuation coverage to all JHU faculty, staff, students and fellows who are traveling on university-sponsored programs through International SOS. Print your International SOS membership card online and carry it with you when you travel. You will need JHU's member number: 11BSGC000019.

Every student traveling on a SAIS-sponsored trip or summer internship must carry this card.

International SOS is the world’s leading provider of medical assistance, international healthcare, security services and outsourced customer care.  It is not a health insurance plan, however, and will not reimburse students for routine medical expenses.

The ability to travel is considered to be a fundamental component of academic freedom at Johns Hopkins, but there is also an increasing need for enhanced attention to safety and security concerns on the part of the university and faculty when making travel decisions.

In order to provide support to all faculty and staff traveling abroad, SAIS requires that you first Register Your Trip.

Read about Travel Insurance Coverage for faculty and staff.

Review Travel Safety tips and updates.

JHU provides FREE emergency evacuation coverage to all JHU faculty, staff, students and fellows through International SOS. Print your International SOS membership card online and carry it with you when you travel. You will need JHU's member number: 11BSGC000019.

International SOS is the world’s leading provider of medical assistance, international healthcare, security services and outsourced customer care.

The standard student pay rate is $11.50 per hour.  Students may work a total of 19 hours a week, this includes all employment at Johns Hopkins University.

Prior to employment, all hiring departments must notify the Human Resources Office, an estimation or the actual number of students that will be employed,  the hourly rate (if different than the standard student wage), and the cost center/internal order number to be charged.  To ensure that the appropriate employment laws and university policies are adhered to, DO NOT allow students to begin working until the student’s enrollment status is verified, and all of the necessary paperwork completed.  This includes the new hire Payroll form, the appropriate state withholding form, the W-4 (Federal Employee’s withholding allowance certificate), and the I-9 (Employment Eligibility Verification) form.

Beginning September 1, 2009, students will be paid on a semi-monthly basis; however, timesheets must be submitted for hours worked. The cutoff dates for semi-monthly pay is six days prior to the pay date. Students are strongly advised to consider using the direct depost method to ensure receipt of funds.

It will take approximately three weeks from the date your forms are submitted to the Human Resources Office to receive your first paycheck.

Federal Forms

State Forms    

SAIS Forms

Direct deposit of your salary is strongly encouraged.  The form may be downloaded by clicking here. Paychecks will be mailed.

Social Security Number

All students must have a social security number for any payment.   If you do not have a social security number, you may download the application at:

There is a social security office at 2100 M Street, N.W.

Stipends/Fellowship/Internship Payments

The department issuing a stipend/fellowship/internship must notify the Human Resources Office by memo or e-mail, the student receiving payment and the account to be charged.

The student receiving payment must complete the student payroll information form, the I-9 form, and in the case of non-U.S. citizens, the FNIF form. The I-9 instructions and link, as well as the FNIF, are available above under Federal Forms. Click here for the information form.

The University does not withhold taxes on stipend/fellowship/internship payments for U.S. citizens, and it is not reported on form W2 or form 1099 for U.S. or resident aliens.   Additional information on the University’s position on stipends can be found at this website:

Federal Work Study

Federal Work study is a federally funded program that provides subsidized part-time employment for students with financial needs.   Solely the Office of Student Financial Services determines eligibility for federal work-study.

Taxes

All students should consult their personal accountant for the impacted taxes on their particular situations.   The IRS produces three publications (Pub. 4- Students Guide to Federal Income Tax, Pub. 520 – Scholarships and Fellowships and Pub. 970 – Tax Benefits for Higher Education).   For non-U.S. citizens, the IRS produces two publications, (Pub. 515 –Withholding of Tax on Nonresident Aliens and foreign Corporations, and Pub. 519 – U.S. Tax Guide for Aliens).  These publications may be downloaded directly from this website:

Payment Schedule

All students must complete a timesheet, which must be signed by their hiring department.   The SAIS weekly time sheet can be obtained here.

Graduation

Students who work at SAIS following completion of degree requirements or who are no longer registered full-time must be removed from the student payroll system.   Please check with the Human Resources Office for the procedure for continued employment.

All new faculty and faculty members who have not taught at SAIS within 365 days must complete the following forms:

Federal Forms


State forms:

 

Also, click here for Faculty Payroll Information form in PDF format.
Direct deposit of your salary is strongly encouraged. The form may be downloaded by clicking here.

All faculty members must complete the degree confirmation form.    Please use more than one if required.   The form may be downloaded by clicking here.

 

Trenell D. Bradley, MBA
Director
Office of Human Resources
Phone: 202.663.5651
BOB 554
Wanda Royster
HR Generalist
Phone: 202.663.5662
BOB 548
Frances Scarver
Payroll Specialist
Phone: 202.663.5663  
BOB 550
Louise Anena
HR Coordinator
Phone: 202.663.5654
BOB 551
 
 
BOB Building
1717 Massachusetts Avenue N.W.
Washington, D.C. 20036
 
Fax: (202) 663-5748
Fifth Floor, BOB Building
1717 Massachusetts Avenue, N.W.
Washington, D.C. 20036
 
Fax: (202) 663-5748