Human Resources

Diversity. Civility. Respect.

Supporting all faculty and staff at SAIS

Office of Human Resources
Faculty Openings
Staff Openings
Benefits Center
Information for Employees
General Policies
Human Services
Training & Education
Moving to DC
International Travel
Information for Students
Information for Faculty and Staff
Student Employment
Form I-9 Instructions
Form I-9 Appointment Scheduler
Non-Resident Alien (NRA) Additional Hire Paperwork
Faculty Payroll
SAIS HR Staff
Contact HR

The SAIS Office of Human Resources is dedicated to supporting all faculty and staff at SAIS with valuable, innovative, and timely human resource policies, programs, and services.

We seek to partner both faculty and staff to foster inclusively, productivity, equity and fairness, as well as to strengthen SAIS’s ability to attract, develop, and retain a diverse and outstanding workforce, capable of upholding the standards of excellence in our institution.

The Human Resources team is a committed one, striving to provide a supportive environment that leads to the personal satisfaction of employees and intensifies their commitment to the school.  We strive provide high quality training and orientation, self-directed learning and skill development, as well as staff recognition incentives that nurture loyalty, motivation, and morale.

Daily, we are reminded of the need for cross-cultural understanding and appreciation of our diversity.  We make every effort to always meet or surpass the Johns Hopkins University criteria of distinction and quality in all aspects of our work, building community through integrity and mutual respect.

The office provides human resources related services to faculty and staff located on the Washington campus, at SAIS Europe in Italy, and at the Hopkins-Nanjing Center located at Nanjing University in The Peoples’ Republic of China. 

The Office of Human Resources can be reached at (202) 663-5654.
 

Current opportunities

Hopkins-Nanjing Center, Nanjing, China

There are currently no faculty openings for this campus.

SAIS Europe, Bologna, Italy

There are currently no faculty openings for this campus.

Washington, D.C.

Full or Associate Professor of South Asian Studies

Open Rank Professor of China Studies

Warren Weinstein Assistant Professor of Middle East Studies with a focus on Iran

Assistant Professor - History, Politics or International Relations with a focus on Southeast Asia

Career Opportunities

Since being founded in 1943, the Johns Hopkins School of Advanced International Studies (SAIS) has been educating leaders that contribute knowledge, expertise and leadership to the global community.
 
At SAIS, we have adopted a human resources philosophy that prioritizes staff and faculty relations, customer service, recruitment, and retention.  Our goal is to foster a culture of staff excellence that will enable the school to recruit and retain talented, accomplished, and diverse employees working toward the shared goal of improving student-centered services and strengthening our institutional platform.

Hiring for staff is done through the University's JHU Jobs website. A current list of open staff positions is below.  Please click on the position(s) of interest to be directed to the JHU Jobs website to apply.



Current Staff Openings

Job Title 

Job Req ID # 

Type 

Department/Program

Location 

Asia Studies Office Assistant (Intern)

881

Casual / On Call

Asia Programs

District of Columbia (Washington,DC)

Teaching Assistant (International Economics & Finance)

835

Casual / On Call

International Economics Program

District of Columbia (Washington,DC)

Director of Constituent Engagement

888

Full Time

Development and Alumni Relations - SAIS

District of Columbia (Washington,DC)

Research Assistant

861

Full Time

U.S.-Korea Institute (USKI)

District of Columbia (Washington,DC)

Director of Admissions

857

Full Time

Admissions and Global Enrollment

District of Columbia (Washington,DC)

Financial Aid Assistant Director

860

Full Time

Student Affairs

District of Columbia (Washington,DC)

Director Financial Aid

852

Full Time

Student Affairs

District of Columbia (Washington,DC)

Manager of Assessment, Data and Research

880

Full Time

Academic Affairs

District of Columbia (Washington,DC)

Human Resources Business Manager

892

Full Time

Human Resources - SAIS

District of Columbia (Washington,DC)


To explore more career opportunities with Johns Hopkins please visit the main Johns Hopkins Careers site here.

If you are interested in applying for employment with The Johns Hopkins School of Advanced International Studies and require special assistance or accommodation during any part of the pre-employment process, please contact SAIS Human Resources at (202) 663-5662 or saishr@jhu.edu. For TTY users, dial 711 for District of Columbia or Maryland Relay.

 


EEO Statement

Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.



 

Employees of SAIS who are relocating to the Washington metropolitan area can get a discount if they use our moving services company, Paxton Moving. Click here for more information. 

This site is designed to provide tools and information for SAIS faculty, staff, fellows, and students who travel internationally to conduct university business. This site will allow travelers to make informed personal decisions, to protect themselves reasonably from foreseeable harm, to increase their own level of health, safety and security awareness, and to prepare for emergency situations abroad. Those traveling to or working in high-risk areas of the world should be particularly mindful of conditions in those countries.
 
Information for students
Information for faculty and staff

Travel Advisories
Click here for travel warnings issued by the U.S. State Department.

Click here for travel warnings, tips and health information from the Centers for Disease Control and Prevention.

The ability to travel is considered to be a fundamental component of academic freedom at Johns Hopkins, but there is also an increasing need for enhanced attention to safety and security concerns on the part of the university and faculty when making travel decisions.

Before you travel on university-sponsored trips or begin summer internships abroad you must complete the following forms and review the following information:

JHU provides FREE emergency evacuation coverage to all JHU faculty, staff, students and fellows who are traveling on university-sponsored programs through International SOS. Print your International SOS membership card online and carry it with you when you travel. You will need JHU's member number: 11BSGC000019.

Every student traveling on a SAIS-sponsored trip or summer internship must carry this card.

International SOS is the world’s leading provider of medical assistance, international healthcare, security services and outsourced customer care.  It is not a health insurance plan, however, and will not reimburse students for routine medical expenses.

The ability to travel is considered to be a fundamental component of academic freedom at Johns Hopkins, but there is also an increasing need for enhanced attention to safety and security concerns on the part of the university and faculty when making travel decisions.

In order to provide support to all faculty and staff traveling abroad, SAIS requires that you first Register Your Trip.

Read about Travel Insurance Coverage for faculty and staff.

Review Travel Safety tips and updates.

JHU provides FREE emergency evacuation coverage to all JHU faculty, staff, students and fellows through International SOS. Print your International SOS membership card online and carry it with you when you travel. You will need JHU's member number: 11BSGC000019.

International SOS is the world’s leading provider of medical assistance, international healthcare, security services and outsourced customer care.

Welcome to the SAIS Student Employment Page!

Prior to beginning your student assignment, your hiring department must notify the Human Resources Office of your work assignment through submission of a Student Hire Request Form.

Once our office is notified of your assignment, you will receive an email providing you with instructions and the necessary hire paperwork.  Additionally, I-9 Employment Eligibility Verification Form, prior to beginning your assignment.  The necessary forms will be emailed to you from Human Resources, as soon as our office is made aware of your assignment.

It will take approximately three weeks from the date your completed forms are submitted to the Human Resources Office to receive your first paycheck.


Reporting Time


All students are required to submit time on a weekly basis to ensure timely payment.  Beginning in Summer 2017, all students will be required to submit weekly timesheets via the SAIS E-Timekeeping system.  Students will receive access to the system approximately 3 to 5 business days after completion of the I-9 form and the required new hire paperwork.

If you have received your login credentials, you can access the SAIS E-Timekeeping System here.


Payment Schedule


Please see - SAIS Weekly E-Timesheet Due Dates - 2017 Calendar Year

Please note: Timesheets received after the posted cutoff date and time will not be processed until the next available pay period.

Questions?  Please contact saishr@jhu.edu

 

FORM I-9 Completion

The immigration Reform Act of 1986 requires all employers to verify employment eligibility and identity of all newly hired employees.  As a result, you must furnish documents that establish both your employment eligibility and identity on your first day of work. 

Please note: International students who do not have a social security number issued by the U.S. Social Security Administration, you will complete the Form I-9 during your appointment.

All other citizens and international students will need to complete Section 1 of the I-9 Form and all hiring documents prior to your appointment.

 

Employee Instructions

STEP 1:  OPEN the I-9 eXpress WEB SITE

  • Open your web browser.
  • Type http://www.newi9.com in the address bar and press Enter.
  • On the I-9 eXpress Welcome page, enter the 5 digit employer code, 11472, in the Employer Name or Code
  • Click Go.

STEP 2:  LOGIN

  • In the Enter the text above field, enter the characters displayed in the picture above the field.
  • Click Continue.

STEP 3:  COMPLETE SECTION ONE

  • In the fields provided, you must provide correct legal name, address, date of birth, and Social Security number.
  • Name on the Social Security card must match what is entered in the Last, First and Middle Initial field. In the Hire Date field, enter the date the job offer was accepted- mm/dd/yyyy. In the Location field, select the following location:
    •  Work location Baltimore/DC
  •  Select the appropriate option, and if required, enter your Alien number, I-94 number, and/or the last day you are eligible to work in the United States.
  • Click Continue.

Note:  A message will display with the applicable fields highlighted in green if there are mistakes you need to correct.

STEP 4:  REVIEW YOUR INFORMATION

  • Carefully review your information.
  • If any information is incorrect, click the Change Information
  • Sign your I-9 electronically by selecting the check box.

NoteTo change the language to English or Spanish, click the appropriate link.

  • Click Continue.

STEP 5:  LOGOUT

  • Review your information in the Employee Summary
  • Review the list of employment eligibility documents (unexpired) that you will be asked to present on your first day of work. Take the documents to Human Resources who will complete Section 2 on the Form I-9 on behalf of the University.
  • Click Logout.
  • When the Thank you for using I-9 eXpress page opens, close the web browser to ensure your information is cleared from the browser’s memory.

STEP 6:  MAKE AN APPOINTMENT TO COMPLETE SECTION TWO

  • Please visit the SAIS I-9 Appointment Scheduler page here to make an appointment.
  • This section must be completed in-person at the SAIS Human Resources office within 3-business days of the first day of work for pay; an appointment is required.
  • In order to complete section two, you MUST bring certain required documents to your appointment:
    • Please see the I-9 List of Acceptable Documents here.  Please note: Xeroxed and faxed copies cannot be accepted; originals ONLY

Questions or Issues?

Please contact:

Louise Anena

HR Coordinator

lanena1@jhu.edu

(202) 663-5654

 

Frances Scarver

Payroll Specialist

fscarver@jhu.edu

(202) 663-5663

 

I-9 Appointment Request

As a new student employee or a student who is no longer active in our payroll system you must complete a new form I-9 (Employment Eligibility) in-person in our office.

Please note, an appointment is required. Click here to make an appointment.

IMPORTANT: You must set an appointment to be seen to complete the I-9; walk-ins are not begin accepted due to processing volume.

Non-Resident Alien (NRA) Information

What is a non-resident alien (NRA)?

As defined by the Internal Revenue Service (IRS), a Nonresident Alien is defined as any individual who is not a U.S. citizen or U.S. national. Additionally, a nonresident alien is an individuals who has not passed the green card (Permanent Resident Card) test or the substantial presence test. 

Tax and Payroll

Payroll tax information for Non-Resident Aliens can be found on the University's finance website. 

Below are some direct links to general information. 

If you have specific questions, please contact the Johns Hopkins University Tax Office at tax@jhu.edu.


Additional Payroll Documents

Individuals classified as NRAs do not have access to all Johns Hopkins Employee Self-Service (ESS) functions.  As such, individuals will need to complete the forms below to elect direct deposit and ensure appropriate taxes are withheld. 

Tax Forms

**Form 8233 is not required for all employees.  More information regarding exemption eligibility and completion of this form can be found on the Internal Revenue website here.

Direct Deposit

This form should be completed and emailed direct to DirectDeposits@jhu.edu.  Please be sure to note that you are completing the form as a Non-Resident Alien and you do not have access to enroll in direct deposit via the Johns Hopkins Employee Self-Service (ESS) system.

All new faculty and faculty members who have not taught at SAIS within 365 days must complete the following forms:

Federal Forms


State forms:

 

Also, click here for Faculty Payroll Information form in PDF format.
Direct deposit of your salary is strongly encouraged. The form may be downloaded by clicking here.

All faculty members must complete the degree confirmation form.    Please use more than one if required.   The form may be downloaded by clicking here.

 

Office of Human Resources
1717 Massachusetts Avenue, NW
BOB 5th Floor (Rooms 548 – 554)
Washington, DC 20036
Main:  (202) 587-3235
Fax:    (202) 663-5748
Email:  saishr@jhu.edu

Staff

Trenell Bradley, MBA
HR Director
(202) 663-5651
tbradl13@jhu.edu

Wanda Royster
HR Generalist & Business Partner
(202) 663-5663
wanda.royster@jhu.edu

Louise Anena
HR Coordinator
(202) 663-5654
lanena1@jhu.edu

Frances Scarver
Payroll Specialist
(202) 663-5662
fscarver@jhu.edu

Contact HR

Fifth Floor, BOB Building
1717 Massachusetts Avenue, N.W.
Washington, D.C. 20036

  • Email: saishr@jhu.edu
  • Fax: (202) 663-5748