The Paul H. Nitze School of Advanced International Studies (SAIS) fully complies with the Federal Family Educational Rights and Privacy Act (FERPA). Please click here for the JHU policy regarding FERPA. Annual Notification to Students The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include: - The right to inspect and review the studentÃ_s education records within 45 days of the day the University receives a request for access.
Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
- The right to request the amendment of the studentÃ_s education records that the student believes is inaccurate.
Students may ask the University to amend a record that they believe is inaccurate. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate.
If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to consent to disclosures of personally identifiable information contained in the studentÃ_s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
< br />12.FERPANotification SAIS Directory Information The university may disclose as directory information the following categories of personally identifiable information: - The name of a student who is in attendance or who has been in attendance**
- The major field of study of a present or former student**
- Classification and level of study **
- Dates of attendance**
- Degrees and awards received and pertinent dates **
- Honors
- The local, home and e-mail addresses of a present or former student
- The telephone number of a present or former student
- The date and place of birth of a present or former student
- Citizenship
- Names of parents and spouse
- Participation of a student or former student in officially recognized activities and sports
- Photograph
** Though our office can release any of these categories of directory information without the studentÃ_s consent, it is customary for our office to exercise discretion and release only the indicated information. Under the provisions of the Family Educational Rights & Privacy Act (FERPA), students have the right to withhold the disclosure of directory information. A student may refuse to permit the designation as directory information of any or all of the categories of personally identifiable information with respect to that student by delivering a written request to the registrar within the first two weeks of the fall, spring, or summer terms or anytime thereafter. Please consider very carefully the consequences of any decision to withhold directory information. Should you decide to inform the University not to release this information, any future requests for such information from non-University persons or organizations (prospective employers, loan servicers, landlords, etc.) will be refused. Students should be aware of the possible consequences of withholding directory information, such as missed mailings, messages, and announcements, non-verification of enrollment or degree status, and exclusion from the commencement booklet/program. The University will honor your request to withhold any "directory information" but cannot assume responsibility to contact you for subsequent permission to release them. Regardless of the effect upon you, the University assumes no liability for honoring your instructions that such information be withheld until you submit written authorization to release the non-disclosure hold. Please note that submitting a request to withhold directory information does not impact or change what is visible in JHED. A separate procedure must be followed if you want to exclude Johns Hopkins Enterprise Directory (JHED) information. You must login at http://my.jhu.edu, click on the MyJhed tab at the top of the screen and follow the directions under JHED Functions/Set Online Visibility. |