The standard student pay rate is $10.80 per hour. Prior to employment, all hiring departments must notify the Human Resources Office, an estimation or the actual number of students that will be employed, the hourly rate (if different than the standard student wage), and the cost center/internal order number to be charged. To ensure that the appropriate employment laws and university policies are adhered to, DO NOT allow students to begin working until the student’s enrollment status is verified, and all of the necessary paperwork completed. This includes the new hire Payroll form, the appropriate state withholding form, the W-4 (Federal Employee’s withholding allowance certificate), and the I-9 (Employment Eligibility Verification) form. Beginning September 1, 2009, students will be paid on a semi-monthly basis; however, timesheets must be submitted for hours worked. The cutoff dates for semi-monthly pay is six days prior to the pay date. Students are strongly advised to consider using the direct depost method to ensure receipt of funds. It will take approximately three weeks from the date your forms are submitted to the Human Resources Office to receive your first paycheck. Paychecks may be picked up in Nitze 303 by 4 p.m. on Fridays. Federal Forms State Forms SAIS Forms Also, click here for Student Payroll Information form in PDF format. Direct deposit of your salary is strongly encouraged. The form may be downloaded by clicking here. Social Security Number All students must have a social security number for any payment. If you do not have a social security number, you may download the application at: There is a social security office at 2100 M Street, N.W. Stipends/Fellowship/Internship Payments The department issuing a stipend/fellowship/internship must notify the Human Resources Office by memo or e-mail, the student receiving payment and the account to be charged. The student receiving payment must complete the student payroll information form, the I-9 form, and in the case of non-U.S. citizens, the FNIF form. The I-9 instructions and link, as well as the FNIF, are available above under Federal Forms. Click here for the information form. The University does not withhold taxes on stipend/fellowship/internship payments for U.S. citizens, and it is not reported on form W2 or form 1099 for U.S. or resident aliens. Additional information on the University’s position on stipends can be found at this website: Federal Work Study Federal Work study is a federally funded program that provides subsidized part-time employment for students with financial needs. Solely the Office of Student Financial Services determines eligibility for federal work-study. Taxes All students should consult their personal accountant for the impacted taxes on their particular situations. The IRS produces three publications (Pub. 4- Students Guide to Federal Income Tax, Pub. 520 – Scholarships and Fellowships and Pub. 970 – Tax Benefits for Higher Education). For non-U.S. citizens, the IRS produces two publications, (Pub. 515 –Withholding of Tax on Nonresident Aliens and foreign Corporations, and Pub. 519 – U.S. Tax Guide for Aliens). These publications may be downloaded directly from this website:
There is additional useful information on the University’s Tax Office web page:
Payment Schedule All students must complete a timesheet, which must be signed by their hiring department. The SAIS weekly time sheet can be obtained here. Graduation Students who work at SAIS following completion of degree requirements or who are no longer registered full-time must be removed from the student payroll system. Please check with the Human Resources Office for the procedure for continued employment. | 
